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Careers at The 440 Productions
Position
Executive – Marketing Admin
Job Type
Full-time
Company Overview
The 440 Productions, a professional event management company and secretariat service provider, is seeking a highly organized and proactive Executive – Marketing Admin to support the administration of a leading business association in Hong Kong.
Job Description
In this executive-level role, you will work closely with the association’s leadership team to support essential administrative functions, marketing activities, event coordination, and member engagement. You will act as a key communicator among association members, partners, and stakeholders, contributing to the growth and smooth operations of the organization within the business and facility management sector.
Responsibilities
- Chapter Administration
- Serve as a primary point of contact for the association, providing day-to-day administrative support to the Executive Committee and assisting with association activities.
- Support membership management by responding to inquiries, assisting with onboarding new members, and updating member records.
- Help ensure association activities comply with global standards and guidelines.
- Marketing and Communications
- Assist in developing and implementing marketing campaigns to promote association events and membership benefits.
- Support the management of the association’s digital presence, including updating the website, scheduling email campaigns, and posting on social media.
- Help draft and distribute newsletters, announcements, and marketing materials to engage members and external audiences.
- Assist in liaising with sponsors, media, and partners to enhance the association’s visibility.
- Event Coordination
- Provide administrative support for the planning and delivery of association events, such as seminars, workshops, and networking activities.
- Assist with event logistics, vendor coordination, and preparation of post-event reports.
- Work with volunteers, committee members, and vendors to ensure smooth event execution.
- Board of Directors Support
- Help coordinate the Board of Directors’ schedules and support their participation in association and industry events.
- Assist in organizing Board meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
- Financial and Reporting Support
- Support the preparation of basic budgets, financial reports, and administrative documents.
- Help monitor and record expenses related to marketing, events, and association operations.
Qualifications and Skills
- Minimum 1 year of experience in marketing, administration, or event coordination. Previous experience with non-profit organizations, membership associations, or professional societies is an advantage.
- Bachelor’s degree in Marketing, Business Administration, or a related discipline.
- Strong organizational and multitasking skills with attention to detail.
- Familiarity with digital marketing tools, website CMS platforms, and social media.
- Excellent written and verbal communication skills in English and Chinese
- Ability to work independently and as part of a team.
- Proficient computer skills, including Word, Excel, PowerPoint. Familiarity with MacOS and Apple Products is preferable.
Benefits
- Competitive salary package, commensurate with experience
- Medical Benefits
- Musical Instruments Lessons
If you are a highly organized and proactive Marketing Admin looking for a new challenge, we encourage you to apply. Please send your resume and cover letter to [email protected].
We are an equal opportunity employer and welcome applications from all qualified candidates. Personal data collected will be treated in strict confidence and used solely for recruitment purposes.